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Mind your manners in emails, please

Mind your manners in emails, please
mariannesauls/Flickr

The perfect liaison between impractical face-to-face communication and informal text messaging, e-mail is the ideal way to contact teacher in times of need. Quick and convenient, email enables students and teachers to keep in touch while maintaining a professional relationship.

However, students often underestimate the importance of email etiquette, choosing to reply with an informal “Thx sm” instead of a proper “Thank you so much.”
 
To prevent “e-mail embarrassment,” check out the following dos and don'ts to help compose the perfect email:

  • Do recall whether the teacher goes by Mr., Ms., Mrs., Miss or Dr. and be sure to address him or her by the proper prefix.
  • Do begin the email with a concise greeting such as “Good morning” or “Good evening” rather than jumping in without saying hello.
  • Do include a “Thank you” or “I appreciate it.” Teachers are busy people, and a little expression of gratitude could go a long way.
  • Do use your school email address instead of your personal email address. Not only is it more professional than This email address is being protected from spambots. You need JavaScript enabled to view it., but it makes it easier for teachers to separate junk emails from important emails.
  • Do strike a balance between formal and informal language. While an email isn’t the time to break out your SAT vocabulary words, writing clearly and deftly shows a strong command of email etiquette.
  • Don’t include emojis or hashtags in emails. Does this sound ridiculous? Yes. Are students guilty of this crime? Unfortunately.
  • Don’t sign emails with just a first name—most names are a dime a dozen, and including both class and class period helps the teacher sift through his or her inbox with greater ease.
  • Don’t email the teacher at 2:30 a.m. if the assignment is due at 7 a.m. expecting an immediate reply. It’s not the teacher's job to deal with a student’s procrastination.
  • Don’t forget to use spell check. A simple click of a button could prevent a lot of explaining and embarrassment in the long term.